Staff software for cheer gyms
Bring roll call, staff messages, and training resources into one gym login with your colors and logo — not a pile of chats and sheets.
Setup starts by email. We open the gym account. This page does not sign you up instantly. Monthly per gym — no per-athlete fee.
Your gym. Your colors. Your logo on the wall.
Your gym, your look
Staff sign in on a portal branded for their gym, not a shared demo look. Coaches only see their gym’s files.
What it does
Attendance, training resources, staff communication, and running the gym. We turn tools on when we set up your account. Athlete CRM, family billing, and waivers are not in this product yet.
Take roll from a phone. Athletes with an email on the roster get a note when you save.
Team attendance
Name a team, load the roster from a spreadsheet or by hand, and take roll. Each athlete with an email on the roster gets a present or absent note when you save, and absences add up on the team.
Roster upload
Paste names, phones, and emails, or upload CSV, Excel, or a Google Sheet. The portal maps the columns for you.
Videos and mixes stay with the team, not in a chat thread.
Training videos
Keep practice clips and full routines in one staff-only library, tagged by team so coaches can find the right set.
Music at practice
Store team mixes and play them from a phone on the floor. No hunting through group chats.
Tests, onboarding documents, and messages live in one gym login.
Tests and onboarding documents
Post coach tests, collect scores, and keep paperwork in the portal instead of a shared drive nobody opens.
Staff messages
Leadership can send notes to the staff. Coaches write back from the same thread.
Ops tools stay in your account, with your colors and logo.
Day-to-day ops
Announcements, a shared staff calendar, coverage, checklists, practice plans, maintenance, and incident reports stay in the gym account.
Your gym, your look
Each gym gets its own colors, logo, and login. Staff never see another gym’s files.
Attendance
Upload a roster, mark present or absent, and the portal emails each athlete with an address on file. Absences count on the team so you are not reconstructing the season from paper.
A typical practice
What coaches actually open on their phone
Email first. We set up the gym. Then owners and coaches sign in the way this product is built.
Step 1
Tell us the gym name and which plan you want. There is no instant signup on this site. We open the account.
Step 2
Gym owners use Customer login. Coaches request access on that gym’s private staff portal link. You approve them first.
Step 3
Take attendance, post videos, send messages, and keep onboarding documents in one place.
Pricing
You pay for the gym account, not each athlete. Pick a plan and email us — we open the gym. There is no instant self-serve signup. Cancel anytime from gym settings.
$79/ month
Staff tools for one gym floor.
$149/ month
More coaches and more than one location.
$249/ month
Highest staff cap, with no location limit.
Each plan button opens an email to dan@thegymportal.com with that plan in the subject. Need more than 100 staff? Write dan@thegymportal.com.
Email dan@thegymportal.com with the gym name and the plan you want. We open the portal and send Customer login. This website does not create a gym on its own.
Gym owners use Customer login on this site. Coaches use the staff portal link created for your gym (it looks like thegymportal.com/g/your-gym/login). Coaches cannot use Customer login. Parents do not get an account — this is staff software, not a parent app.
Cheer gym owners and coaches. It is staff software — not a parent app and not family billing.
When you save roll, each athlete with an email on the roster gets a present or absent note. Notes send as your gym name from noreply@thegymportal.com. Replies go to the gym admin email, not the no-reply address.
No. Gyms pay on hosted Stripe Checkout. Card numbers never enter The Gym Portal.
Yes. Your staff login and portal use your gym’s logo and colors. Other gyms on the same product do not see your files.
Email the gym name and the plan you want. We set up the portal. Then gym owners use Customer login. Coaches get a private staff portal link.
